Westlight Studios
Rental Terms and Conditions
Risks, Injury, and Obligations
Rental client must maintain $ 1,000,000 liability insurance at my own expense, and list WSF (Westlight Studios Franklin) as additional insured.
I will not hold WSF accountable for lost, stolen, or damaged property
I assume risk and responsibility for any injury, death, or property damage resulting from my actions or my clients and their guests actions.
I will assume all risk and responsibilities for any persons or items I bring into this property.
I release, indemnify, and hold harmless WSF, its agents, from and against all and any actions or claims which may be made by me or on my behalf or by other parties for or in respect of or arising out of any injury, loss, damage, or death caused to me or my property whether by negligence, breach of contract or any way whatsoever.
Fees & Payments
I agree to pay full rental amount before or on the start of the rental day.
At the time of booking, I agree to complete the online rental application and read the Terms /Conditions/ Requirements in full.
Daily rental terms are 10 hours (full day) or 5 hours (half day). Daily rentals that exceed prearranged use terms will pay an additional fee of $100 per hour of time used past pre-arranged rental use term.
Payments and Cancellations
Payment information must be included on your rental application at the time of booking. Your card will be charged on the day of your scheduled rental.
First holds: If Westlight Studios receives another request to rent on a day that you have booked, you will be called and asked to confirm your booking with payment in full. If you choose not to confirm, you will be released from that rental booking and no payment will be taken.
Second holds: You may complete a rental application and provide payment information on a date that is already booked. Westlight Studios will contact you if the date opens up and give you the opportunity to become first hold for that date.
Cancellations:
Cancellations made within 3 business days will be charged the full quoted rental rate.
First Hold cancellations: Rental credits may be given to first holds only if a second hold is able to take over rental booking.
Cancellation Exceptions
COVID : If cancellation is made due to a COVID illness, copies of positive tests will be required for rental credit.
Special circumstances: Rental credits may be given for cancellations under special circumstances, at the discretion of management.
Outside Noise
Westlight Studios Franklin cannot control outside and environmental noise, and therefore makes no guarantee of noiseless environment.
Use of Smoke Bombs and Fog Machine
Westlight Studios has a zero tolerance policy with smoke bombs of any kind. We will automatically fine any rental $500 if any type of smoke bomb is used in the building.
Fog machines and Hazers are allowed but only if you are renting the whole studio. This policy is set in place to stop set contamination of other rentals clients who are using the next studio.
Noise volume and limits: Any rental may be asked to turn down the volume of your music if it is disturbing a client in the opposite studio. Use of live drums or instruments require both studios to be rented due to noise issues.
Conduct
All renters and their clients must conduct themselves in a professional manner while working at Westlight Studios Franklin.
Renters will be respectful to others working in the building.
Renters will refrain from entering studio spaces while in use by other studio members or non member renters unless permission is given.
Renters who repeatedly display inappropriate behavior while working inside Westlight Studios are subject rental termination.
There is a no smoking policy in the building. Outside smoking must be limited to the right side of the building in the smoking area.
Renters may not use The Factory as a location without explicit permission from The Factory management. Failure to do so may result in a $450 location fee fine.
Parking at other nearby business is prohibited without special permission. Park in the front or rear of the building. Failure to do so could result in towing.
Renter must leave studio clean, according to the standards outlined in the cleaning checklist below. Failure to do so will result in a cleaning fee of $250
Cleaning Policy Checkout List
All photo equipment ( stands , extension cords, lights , apple boxes, V flats , light boxes, sand bags )must be placed back in designated equipment room area or rolling storage wall. All counter tops and tables must be cleared of drinking bottles cups trash and wiped down free of dust debris and spills.
All floors must be swept clean and spills wiped in studios used and client areas used ( halls, bathrooms kitchen , dressing area and makeup areas.)
All cleaning supplies must be placed back and hanging up in the cleaning supply closet in the west hall.
All trash cans must be emptied and trash liners replaced if trash content is wet. (studios, bathrooms, kitchen, makeup rooms and client areas ) All cleaning supplies will be located in the west hall closet.
All furniture must be returned to assigned areas.
I agree to the rules and regulations of Westlight Studios Franklin, and the cleaning checkout policy. I understand failure to comply with rules and regulations may result in a cleaning fee of $75.00 and possible refusal of future usage of Westlight Studios Franklin. A cleaning /checkout list will be provided and required to be filled out and signed after every studio rental.
Credit Card Authorization
I Authorize Westlight Studios of Franklin, TN to charge to the Credit Card detailed in the Westlight Studios Online Rental Application, the amount indicated on the application, plus any expendables, cancelation fees or cancelation fees occurring in future bookings verified through communication outside of this rental application, damage expenses, and additional equipment fees added during the rental period. I authorize a pre authorization charge of $10 directly to the card number provided prior to the rental date to verify card information on the Westlight Studios application. ( the amount or $10 will be deducted from the final rental charge)
I promise to pay such amount as noted above subject to and accordance with the agreement governing the use of such card . I acknowledge that any credit card processing fees related to this transaction will be charged directly to the card number provided. I also acknowledge that this card will be on file for cancelation fees occurring in future bookings verified through communication outside of this rental application.
Private Party Rentals
Additional fees will be added to the rental in the amount of $100/ hour after midnight.
All Private party rentals require and additional cleaning fee of $250 if food and beverage is served.
All rental furniture must be removed on the same day as the rental or can be stored in the Westlight Studios storage area located in back parking area.
Private Parties serving alcohol requires additional liability insurance and must use ABC licensed servers. Please print this agreement for your records.
Subject to Change
These terms and conditions and cancelation policy are subject to change at any time based on email or verbal agreement.
